Your volunteers sign up in 30 seconds
One link, one QR code, and your schedule fills itself. You watch it fill in real time.
Free, no-commitment demo
Your volunteers sign up in 30 seconds
Share a link, get a filled schedule.
Share a simple link or QR code. Your volunteers see available slots, choose theirs and sign up completely on their own. Individually or as a group, at any time. Spots update in real time: when it's full, it's full.
- Individual or group registration across multiple slots
- Option to restrict registration by age on certain categories
- QR Code and sharing link in one click
- Automatic email confirmation with calendar addition
- PDF and Excel export by category, slot or day
- Private categories and access code for unlisted events
Your sign-ups, right on your own website
Copy a code, paste it on your website: your visitors sign up without ever leaving it.
Your club already has a website? Keep your visitors there. From your event page, copy the embed code and paste it into any page: the Benevoo form shows up there, sizes itself automatically and always stays up to date.
- Volunteer, activity or work schedule sign-up
- All your activities, or just one
- The block automatically adjusts to the height of its content
- Works on any website that accepts an HTML code block
Your old file, imported in a few clicks
The committee's Excel list or an export from your old software: drop the file in, your volunteers are in Benevoo.
No need to retype anything. Drop in your Excel or CSV file: Benevoo recognises the columns, checks every address, spots duplicates and files your contacts in your volunteer address book. Then you write to them in one click, for example to everyone who hasn't signed up for your next edition yet.
- Excel, CSV, ODS or TSV, up to 2000 rows per import
- Columns matched automatically, always editable
- Errors and duplicates flagged before the import
- Address book you can target in your emails and texts
A visual and intuitive schedule
Build your schedule in minutes, not hours.
10 positions, 4 days, 5 slots per position, that's 200 time slots. With Benevoo, you create your categories with colors and icons, then define your slots with a simple drag.
- Categories with colors, icons and multilingual descriptions
- Slots created by drag and drop
- Real-time fill rate
- Alert if a volunteer signs up for two overlapping slots
- Reuse the time slots of another event in one click
All answers before the event
Anticipate every detail before event day: better organized, fewer unnecessary expenses.
Add your own questions directly in the registration form, by category or slot. T-shirt size, driver's license, equipment availability: each volunteer answers when signing up. You collect all the information needed to prepare the event without sending a single extra message.
- Multiple types: free text, multiple choice, yes/no, number
- Questions by category or slot
- Automatic response summary with percentages
- Export responses in Excel and PDF
Never lose a single volunteer from one year to the next
A thank-you dinner to organize? A briefing to remind? One click and it's done. Next year, send an email to your volunteers to invite them to re-register in one click.
Send emails or SMS to all your volunteers, or only to those in a specific category or slot. Each year, your contact directory grows automatically. For your next edition, a single email is enough for your former volunteers to re-register.
- Emails and targeted SMS by category or slot
- Invite your former volunteers to re-register for the next edition
- History of sent messages
- CSV export of your contacts
- Targeting by answers to questions, images in your emails
You volunteered at the bar last year. The festival returns on Saturday July 15, 2026. Sign up in one click!
Slots are not yet available. Leave your contact details and be notified when they open.
Volunteer slots for Village festival 2026 are now available. Choose your slots and sign up!
Fill your slots before you even create them
Your schedule isn't ready? Interested volunteers sign up now and will be notified as soon as slots open.
Publish your event on Benevoo before you've even created your slots. Interested volunteers fill out a form with their contact details and join a list. When your schedule is ready, you click a button: everyone receives an email with the link to sign up for available slots.
- Publish your event without waiting for the schedule to be ready
- Interested volunteers automatically join a list
- One click to notify everyone when slots are open
Badges in your colours, printed for you
Photo, logo, themed background: you design your badges in a few clicks, we print them and send them to you.
Choose a background from more than fifty themes (mountains, football, brass band, vineyard...) or upload your own, add your logo and everyone's photo. The preview matches the printed badge exactly. Then order your PVC cards with QR code, lanyard included: Benevoo makes them and delivers them to you, ready to wear.
- Over 50 themed backgrounds, or your own image
- Everyone's photo, uploaded by the person themselves
- Single or double-sided, in colour or black and white
- PVC cards with QR code and lanyard, delivered or for pick-up
- The same QR code is used for check-in and vouchers on event day
One scan, and everything is sorted
The badge becomes everyone's key: attendance, drink vouchers and access to zones, in a single gesture.
On event day, scan the badge with any phone. Benevoo recognises the person, confirms their attendance on their shift, deducts their vouchers (drink, meal, credit) and tells you in big letters whether they can enter a controlled zone: backstage, bar, till.
- Attendance confirmed on the right shift, in one gesture
- Drink, meal or franc-credit vouchers, received as PDF and deducted when scanned
- Access zones: allowed or denied, with the reason shown
- Control log: who entered where, and at what time
- No app to install: the phone browser is enough
Who's here? One click and you know.
On event day, check in each volunteer with one click from your phone. After the event, statistics are ready.
Open Benevoo on your phone and check off present volunteers. You see in real time who's here, who's missing and which positions are understaffed. Once the event is over, find all your statistics: attendance rate, volunteer hours, fill rate by category. All exportable in PDF and Excel.
- One-click check-in or badge scan
- Real-time view of attendance by category or slot
- Automatic statistics after the event
- PDF and Excel export
Swiss and Fribourg-made solution